DIRECTORATE: ADMINISTRATION AND FINANCE

DIVISION: GENERAL SERVICES

SUBDIVISION: AUXILIARY SERVICES

SECTION TRANSPORT, REGISTRY, PAYMENTS AND SUPPORT STAFF

Post Designation     :                       Chief Administrative Officer Grade 8

1x Post                       :                       Windhoek

Salary Scale              :                       N$ 192 947 – 230 591

Benefits                      :                       Housing Allowance: N$ 12 000 pa

                                      :                       Transport Allowance: N$7176 p.a

Minimum Requirements: A National Diploma or equivalent qualification (NQF Level 6) plus six (6) years appropriate experience.

Additional Requirements: Candidate must have knowledge and experience at a supervisory level in Transport Management, Electronic Document and Record Management System, IFMS, General Administration and must be in possession of a valid drivers’ license. The candidate must also have strong supervisory skills as well as good communication skills.

Main Duties:

• Manage, Monitor all Ministerial GRN Vehicles
• Ensure that technical reports for all worn and damaged Ministerial GRN vehicles are done
• Conduct regular inspections on vehicles and report the status of vehicles on a monthly basis
• Drafting submissions, reports, accident queries in terms of various legislations and guidelines
• Ensure submission of vehicle accident reports to the Ministerial Losses and Damages Committee
• Drafting internal circulars on transport regulations
• Monitor and Manage all payment issues
• Be in contact with other Directorates concerning Support Staff
• Coordinate the compilation of monthly, quarterly and annual activity reports for all subsections under him/her
• Supervision of all sub-sections under him/her.
• Ensure payment of monthly payments such as utility, fuel, Government Garage
• Supervise switchboard operations.
• Responsible for Performance Agreements and Reviews thereof of staff under this section
• Supervise the main Registry
• Update the Ministry Filling system periodically and or as the need arises
• Be a member of the Ministry EDRMS Committee
• Secretary to the Ministerial Economizing Committee

Enquiries: Ms Silkka N. Nakamhela                               Telephone: (061)- 284 8188